(Part 5 of a 5-part Series)

Here are more lessons learned from my eight years helping lead a global Fortune 50 corporation’s employee engagement journey. We leveraged internal best practices by:

1. Using 6 Sigma methodologies to determine statistical correlations.  6 Sigma was being used throughout the corporation to drive improvement. So, we used it too on our engagement journey. Examples included: a) Production supervisors who provided effective performance feedback; made employees feel appreciated; and solicited and valued employees' opinions and ideas had 50 percentage point or more differences in engagement than their counterparts; and b) Supervisors who were on a specific job longer, had lower supervisor to employee ratios, and used team leads had significantly higher engagement.

2. Holding monthly Engagement Exchanges.  These global conference calls had leaders whose division or facility had high engagement and/or significant year over year improve highlight tactical and practical actions they had taken. Each session was kicked off by a high-ranking executive and then passed on to middle and first line managers for more detailed discussions. Each session was recorded for future reference.

3. Hosting an annual Global Engagement Conference.  At first, everyone thought they were different due to the country they operated in, product or service they provided, function they administered, or makeup of staff. But, the conference helped people quickly discover they had much in common on this engagement journey. Networking exploded. New relationships and benchmarking started. And, the mix of people attending the conference shifted from primary HR professionals to HR and Operation professionals.  The agenda was usually 80-90% internal and 10-20% external expertise. We had over 300 people attend these global conferences.

4. Creating and celebrating the Chairman’s Engagement Award. This non-financial recognition and reinforcement was given to individual divisions and facilities for reaching engagement milestones (best-in-class, most improved, etc.). Awards (banners and trophies) were presented to winners, based on size of organization/facility and function they performed (service, marketing, operations, distribution). Extensive ‘internal press’ was given to winners through our corporate media channels. Note: at the time there were only two other Chairman’s awards – one for quality and one for safety.

5. Partnering in research studies with our survey provider.  One study compared some key performance metrics in our independent dealer branches. When we compared the engagement levels of the top 25% of branches in the study to the bottom 25% of branches, we found highly engaged branches: a) out-performed their counterparts by meeting or exceeding quarterly financial targets 40% more often; b) had 60% lower technician related rework; and c) 3 times fewer accidents. This information was then broadly shared.

How are you capturing and leveraging internal best practices to drive and sustain high levels of employee engagement?

I hope this five-part series has given you new ideas and food for thought to support your organization’s employee engagement journey. I am passionate about sharing my experience and consulting with my clients to help drive and sustain their culture and employee engagement. How can I help you? Let’s start a dialog to discuss your efforts and how I might be able to help. Please contact my Business Manager Michele Lucia at Michele@BrianGareauInc.com or 1.214.543.0844 to set up a call.  Always remember – Employee Engagement is a contact sport!     

(Part 4 of a 5-part Series)

Here are more lessons learned from my eight years helping lead a global Fortune 50 corporation’s employee engagement journey. These lessons focus on the formal measurement of employee engagement. We found engagement had to be measured:

1. As a key component of a larger process.  Research strongly indicates that measuring employee opinions ‘without’ any timely feedback on what was said or tangible actions taken, creates morale issues and increased ineffectiveness. In fact, internally we found more than 15 points higher engagement for employees who received timely feedback on survey results versus those who did not and more than 30 points higher engagement when employees saw managers take action on the survey results.

2. As a major contributor NOT sole contributor to performance improvement.  So, we conducted a global Employee Opinion Survey (EOS) that measured key strategic factors including: quality, safety, velocity, change, leadership, and engagement. This allowed us to analyze if statistical relationships and trends existed between key strategic success factors.  Each functional area (safety, quality, etc.) worked with internal and external resources to design high level survey questions that would drive high-level trends and follow-up dialog. Most functional areas asked less than five questions on our EOS.

3. By correlation versus causation.  We debated and researched this issue for several years. At the end, we concluded that when important business measurements (e.g. quality, safety, scrap, rework, attrition) were trending favorably so was engagement. We found the opposite was also true. We also stopped trying to determine if there was an absolute cause and effect with engagement. Instead we worked on creating engaging behaviors to complement our systems, processes, and philosophies of how to do business.

4. Both activities and outcomes.  Our activities were some of the key tactics that helped us achieve our desired outcomes. We tracked and monitored activities such as leaders: opening their survey results on-line; soliciting employees’ reaction and ideas to improve results; creating action plans; and completing action items. But we also measured the correlation between engagement and other key business metrics.  We found many favorable correlations between increased engagement and decreased attrition and absenteeism; improved quality and safety, increased implementation of LEAN principles; and a decline in union grievances.   

5. Consistently, so leaders who were trying to ‘game the measurement system’ had to be coached.  A few of our 7000+ leaders who received survey results tried to shift numbers in a desired direction – even though those numbers may not have reflected reality. Many tactics are mild and overt, but some are not.  Four common ‘gaming’ techniques we found were:

• selective timing of morale-boosting events (just before survey)
• withholding perceived negative news/actions until after the survey
• leading the witness, by asking questions in a manner that suggested the leader’s desired answer before taking the survey 
• trying to influence the survey rating scale. Some leaders told employees “a neutral score was bad” or “only the highest rating score counted”.

How does your employee engagement process ‘measure up’? 

Tomorrow - Lessons learned on Leveraging Success on An Employee Engagement Journey. 

(Part 3 of a 5-part Series)

Here are lessons learned on tackling limiting beliefs (from both leaders and employees) about employee engagement. They are based on my eight years of helping lead a global Fortune 50 corporation’s employee engagement journey. These beliefs created non-productive behaviors and waste. Each had to be pro-actively tackled.   

Here are some false limiting beliefs on engagement we had to address:  Engagement was only:

1. Measurable in a survey.  We taught leaders to stop, look, and listen for everyday things that could indicate if there was engagement or disengagement. For example, do team members consistently arrive right at shift start and leave as soon as the clock strikes quitting time? Are employees applying for jobs outside your team? Do employees physically attend meetings but mentally disconnect by not paying attention or participating?   

2. About money.  Both external research and our own internal research found that there were two major sets of factors for engagement. The first were rational – things like competitive wages and benefits, a safe place to work, tools, and basic training. These had to be done first.  But, then it was critical to move on to the emotional elements which centered on caring, credibility, and trust. Leaders showed these attributes by: soliciting employee ideas; coaching for performance; participating in career discussions; and showing genuine interest in building a professional, positive relationship.  Research by the Corporate Leadership Council summed it up best – “while competitive compensation and benefit packages are crucial to attract and retain talent, other drivers of engagement are far more effective in driving discretionary effort.”

3. Leaders’ responsibility.  We constantly reinforced the fact that there can’t be any spectators in an engaged, high performing organization.  Everyone (executives, leaders, and employees) had an important role to play.  To assist this principle, we encouraged divisions, facilities, and teams to:  a) clarity and set expectations on what engaged and disengaged behavior actually looked like; b) help employees understand what’s in it for them (WIIFT) when they were engaged and c) reinforce engaged behavior and pro-actively coach and address disengaged behaviors.

4. Adding more things to do.  Initially many leaders complained they were already too busy to add more ‘on their plate’.  We used a 1960’s Motown hit – ‘The Way You Do the Things You Do’ – to reinforce it was more about the ‘how’.  For example: Leaders needed to communicate with their employees. So, rebalancing and doing a little more listening and less talking was engaging.  It was also more engaging and productive to effectively delegate more and dump responsibilities less. Even a simple thing like walking from point ‘A’ to point ‘B’ in an office, factory, or distribution center was more engaging to look up, make eye contact, and acknowledge people than bury your head in a paper report or electronic screen.

What limiting beliefs about engagement are delaying your organization from maximizing performance?  What choices need to be re-evaluated?

Tomorrow - Lessons learned on Measurement on An Employee Engagement Journey

(Part 2 of a 5-part Series)

Here are four key lessons learned on change from helping lead a global Fortune 50 corporation’s employee engagement journey. During that eight-year time-frame we went from 1 out of 2 of our 90,000+ employees being engaged to more than 4 out 5. We also saw higher performance and successfully weathered “The Great Recession.”

A true employee engagement journey requires change in:

1. Culture – the accepted or perceived way we do things here.  Change has two major sets of barriers - obstacles and objections. Obstacles are easy to see and identify. People typically articulate obstacles by saying something like, “I can’t make that change because you have not done or provided ______” (fill in the blank). Obstacles are usually tangible things like time, resources, training, documentation, etc. Responsibility is solely placed on another leader or process owner to fix these obstacles before change can proceed.  People try to maintain their current behaviors until the perfect solution and ‘all’ obstacles are eliminated.

Objections, on the other hand, are less overt. They are typically exhibited – not by words but by attitude and behavior that send the strong message – “I don’t want to change the way I currently do it.”  It’s here where personal beliefs, priorities, authority, and behavior are challenged. Objectives are powerful - can wreck change initiatives – and create distractions & execution waste.

Real culture change for employee engagement takes place when organizations pro-actively address those individuals (employees and leaders) who only superficially embrace the desired change. It’s when desired engagement behaviors are no longer optional, nice to do, or only done when it’s convenient. 
      
2. Strategic intent of employee survey.  We decided to play more ‘offense’ and use the employee survey to help determine leading indicators to drive higher performance. In the past, we had played more defense and used the survey to simply identify warning signs or evaluate programs/initiatives. Clear expectations were also set for leaders to open their survey results on-line; share high-level results with employees; solicit feedback; document an action plan; and execute action items in a timely manner. These actions were measured with a simple interim Pulse survey.  

3. Cycle time and content.  We totally redesigned our Employee Opinion Survey (EOS) by using 6 Sigma methodologies and an outside vendor. Our VOC (voice of the customer) told us they wanted changes such as: easier ways to take the survey; faster turnaround of results; ownership of every question; and support tools post survey. Over several years, we transitioned to 100% on-line; high level reports were available in one business day; every question had ownership (functional area or level of leadership); pre-populated individualized on-line PowerPoint presentations were available for each leader; and a dedicated web-based action planning tool was developed and rolled-out.

4. When success is declared.  Sustainable engagement only occurs when four things are RIGHT. Employees and leaders do the right thing (aligned to goals and values), at the right time, the right way (following desired policies, procedures, and processes), for the right reason (commitment compared to compliance).  It was not just hitting a number on the employee survey.

So are your engagement efforts:

• Addressing both obstacles and objections to change needed for high-level employee engagement?
• Playing more offense or defense with your measurement tool and survey content?

• Responding to your internal Voice of the Customer (VOC) needs and wants?
• Focused on sustainable engagement and the four Rights of Engagement?

 
Tomorrow - Lessons learned on Limiting Beliefs on An Employee Engagement Journey.

(Part 1 of a 5-part Series)

Here are five key lessons learned on how to develop a plan for Employee Engagement. These are based on helping lead a global Fortune 50 corporation’s employee engagement efforts for eight years. During that time, we went from 1 out of 2 of our 90,000+ employees being engaged to more than 4 out 5. We also saw higher performance and successfully weathered “The Great Recession.”

Employee engagement must be:

1. Considered strategic.  This allows it to remain a priority to invest time, money, and resources into it even in challenging market conditions. Employee engagement was one of the top tier strategic metrics for our Fortune 50’s People key performance indicator (KPI). We knew we could instruct employees to reach certain goals but not maximize performance without their heads (ideas), hearts (commitment), hands (physical work), and habits (consistency). That’s full engagement!
 
2. Directly aligned with the organization’s values.  The Employee Opinion Survey (EOS) we used to measure engagement directly supported our value of Excellence by supporting the fact that ‘employees had the right to express their good-faith opinions about how we could improve our own performance and the performance of the company.’ And, ‘we actively listen, respond, encourage teamwork and make decisions based on facts and data.’ Since values are the behavioral blueprint for any organization, it’s important that organizations clearly connect the dots between desired organizational values-based behaviors and engagement. 

3. Relentlessly executed.  It required sponsorship and accountable at the highest levels. One of the factors in our CEO’s executive compensation was employee engagement. Our results were also reported to the outside Board of Directors. Engagement was not an event or ‘season’ in our business year; it required deliberate efforts every day.

4. Effectively integrated.  We discovered 12 key people-related processes that informed, taught, and reinforced desired behaviors and had to be both effectively designed, monitored, and then executed by each leader. Too often organizations skip, go out of sequence, or don’t effectively execute these processes. The result is mixed signals, clarity corrosion, and waste. Employee engagement can’t survive as a stand-alone initiative. It’s an outcome of many integrated processes and supporting behaviors.

5. Must be maintained during challenging economic times.  When the Great Recession hit, our company sales dropped by more than 35%. Tough decisions had to be made including: wage freezes, layoffs, permanent cuts, temporary shutdowns, and other austerity measures. But, we didn’t stop our engagement efforts. In fact, our CEO wanted to make sure employees had an opportunity to respectfully express their opinions and feelings during all the dramatic changes, so our EOS was not cut. Our engagement did not decline during this unprecedented period. In fact, employees acknowledged more open communication, visibility of leadership and values-based decisions during this challenging time-frame. This helped us respond and rebound more quickly when business turned around.

Are your employee engagement initiatives:

• A need to do or a want to do? (Strategic value)
  
• Helping drive more specific values-based behaviors? (Alignment)
  
• Driving personal accountability? (Performance requirement)
  
• Not standing alone? (Integration)
  
• Able to be sustained in challenging economic times? (Sustainability)
  

 
Tomorrow – Lessons learned on Change on An Employee Engagement Journey